[ARCHIVED] Primer: Ontario MGCS Management Consulting Services VOR
[ARCHIVED February 9, 2017 – This page will no longer be updated. Please see https://blog.theproposalcentre.ca//list-of-primers/ for current information on key Government of Canada and Government of Ontario contract vehicles]
The Government of Ontario, Ministry of Government and Consumer Services (MGCS) purchases management consulting services through a Vendor of Record (VOR) Arrangement. The VOR is similar to a Supply Arrangement and is used by all Government of Ontario ministries and other entities to procure a range of management consulting services.
Ontario Management Consulting Services (MCS) Vendor of Record (VOR): Qualify for opportunities to provide Management Consulting Services to the Ontario Public Service [Next refresh anticipated for January 2017 (if current VOR is extended)]
This VOR is mandatory for Ontario Government ministries and for Ontario Public Service (OPS) entities who wish to obtain professional services in the categories listed below. It is optional for Provincially Funded Organizations (which include but are not limited to municipalities, hospitals, and school boards).
As defined in the RFP: “Management consulting services offered through the MCS VOR Arrangement may relate to developing and implementing transformation strategies by analysing existing business problems, aligning strategy and priorities to business objectives and developing plans for improvement.”
The MCS VOR is organized according to the following service categories:
- Business Metrics, Performance Management and Process Improvement Services
- Business Process Assessment and Integration Services
- Organizational Effectiveness Services
- Organizational Transformation Services
- Procurement Services
- Program Management Services
- Project Management Services
- Strategic Management and Planning Services
A full listing of all the service categories and roles included in the MCS VOR can be found in our TPC Overview – Ontario MCS VOR (2016-05).
To qualify for the MCS VOR you must respond to and comply with the Management Consulting Services VOR RFP, which can be obtained from the Ontario BravoSolution electronic tendering system.
Highlights of the Management Consulting Services (MCS) VOR RFP
The MCS VOR is currently closed for bids. A refresh is anticipated for January 2017, if the current VOR is extended.
The current MCS VOR was established in 2014 and will be in effect until June 2017. MGCS has an option to extend the VOR by one additional year. During the Refresh periods, new vendors can apply to become qualified vendors and existing VOR holders can apply to qualify for additional roles. The final refresh, if the VOR is extended, will be available in January 2017.
Vendors Must Qualify by Role
The VOR qualifies companies according to roles. To bid on the VOR, you are required to demonstrate experience in each proposed role. As a supplier, you can supply services related to your qualified roles within any of the eight service categories.
The roles include:
- Business Continuity Planning/Disaster Recovery Planning (BCP/DRP) Specialist
- Business Risk Management Specialist
- Business Transformation/Process Improvement Specialist
- General Consultant
- Fairness Commissioner
- Financial Analyst
- Functional Classification Specialist
- Organizational Effectiveness Specialist
- Organizational Transformation Capacity Consultant
- Organizational Transformation Consultant
- Procurement Specialist
- Project Analyst/Coordinator
- Project Manager/Lead
- Project Management Advisor/Consultant/Specialist
- Research Analyst
- Strategic Advisor
Key Requirements for New Vendors
In addition to completing and signing the Form of Offer along with other mandatory requirements, new vendors must provide detailed responses to the following key criteria:
- Resources Plan: The resources plan must address 10 questions about the vendor’s resource management processes and policies. Answers are rated. To pass, vendors must score a minimum of 60%.
- Project Profile/References: For each role proposed, vendors must provide two project profiles. The project profiles must demonstrate that the project experience is related to the role proposed. Projects must have been completed between June 1, 2009 and the bid closing date. A project can be used for a maximum of three roles.Detailed information is required about the work performed and the methodologies used. As well, the client reference must review and sign off on the completed forms for each project profile, and then return the forms to the vendor for inclusion in the proposal. (Remember to allow enough time for this to happen.)The project profiles are rated. To pass, vendors must score a minimum of 70%.
There is no financial component to the evaluation at this time. Financial proposals will form part of the response to Requests for Services (RFS) and be a factor in the evaluation of vendor responses. Management Consulting Services VOR projects are performed on a fixed-price basis.
Key Requirement for Existing Vendors
Existing 2014 MCS VOR vendors are not required to submit a proposal at this time. Vendors who wish to qualify for additional roles may submit a proposal comprised of the Form of Offer and the Project Profiles/References as described above. Project Profiles/Reference Forms are required only for the additional roles.
2011 MCS VOR vendors who have not yet qualified for the 2014 MCS VOR may be eligible to use the attestation process.
Additional Information and Support
We’re here to help! If you have any questions about the Management Consulting Services VOR, doing business with the provincial government, or doing business with any public sector organization, please don’t hesitate to Contact Us. We would be very happy to answer your questions. We have even created a special package to support you with your submission. Contact Us today for more details.
